If you’re a busy professional like I am, you do a lot of emailing. In job search, you’re probably emailing even more than usual.  This increased traffic of professional correspondence begs the question:

How can I best sign my email messages?

If you’ve just been signing your name, you’re missing a golden opportunity to reinforce your executive personal brand and further market your unique promise of value.

Take the time to put together an email signature that will leave a lasting impression and also lead people to all the on-brand information they need to know (and you want them to know) about you.

It’s fairly easy to configure your email account with an automatic signature for outgoing messages. Once you’ve created one, you can easily insert, adjust, or remove your signature depending upon the recipient.

When creating your signature, assume that the email recipient will know nothing about you, but will want to know about you. Keep it brand-evident and on-point – don’t bog them down with clutter and an overly long laundry list.

Definitely do the following to brand your email signature:

Use your full name, not a nickname. Even if you know the recipient well, your email may be forwarded to someone else who will have no idea who “Bobby” is.

Include your current title and employer. If you’re not employed, include your professional title, such as “Global Business Operations Leader” or “Senior Turnaround Management Executive”.

Provide the best phone number to reach you at any time. Don’t confuse with several numbers. Your cell phone is probably the best bet (you won’t need to worry about having someone at work, or or anyone besides yourself, intercept the call).

Send a clear value message with an abbreviated version (1-2 lines) of your personal brand positioning statement. Haven’t worked on your brand statement? Then invest some thought in a short brand tagline that showcases your strengths while differentiating the value you offer over your competition in the job market. Make your tagline, and therefore yourself, memorable.

Use your personal email address.  No reason to take the risk of job-search-related emails popping up in your inbox while your current boss is sitting at your desk talking to you.

Include a link to your personal blog or website “About” page, if you have one (if not, sign up now!). This is the portal to all of your personal branding efforts!

Include your LinkedIn profile badge (instructions here) or URL, or a link to your Google Profile. Either of these can stand in if you don’t have a website.

Include your VisualCV badge or URL.

Include the phrase “Follow me on Twitter” with a link, if you’re active there.  You should be!

You may also want to include these in your email signature, especially if you don’t have some of the above essentials:

Relevant certifications and credentials

A recent noteworthy publication of yours (book, e-book, white paper, etc.)

A link to a professional video of you

Some caveats:

It’s best to use plain text without special characters, to be sure everything will appear at the receiving end just as you sent it. Only use what’s on your keyboard, such as pipes ( | ) or colons ( :: ), to separate the text, and tildes ( ~ ), hyphens ( – ), or asterisks ( * ) for bullets.

Write out URLs instead of using hyperlinks. They may not show up in your recipients’ email message.

Skip your home mailing address. You don’t want security-sensitive information floating around out there.

Avoid including a legal disclaimer notice, unless you’re required to for some reason.

An expanded, branded email signature will mark you as up-to-date and savvy to the new world of work. It will help decision makers vetting candidates like you learn what differentiates the value you offer over others.

Design your signature to resonate with your target audience and entice them to want to open your attachments and consider you.

Related posts:

10 Steps to an Authentic, Magnetic Personal Brand

Want Personal Brand Health Insurance? Follow the 3 Cs

An Executive Personal Branding, Online Identity and Job Search Strategist, Meg is a 20-year careers industry professional and one of only a handful of people worldwide to hold the Reach Certified Personal Branding Strategist and Master Resume Writer credentials, both gold standards.

“I love my work collaborating with savvy senior executives and entrepreneurs who know where they’re going, but need help differentiating their unique promise of value in the new world of work and executive job search, and positioning themselves to work their passion. My clients are typically c-suite, senior-level executives and rising stars.”

Find out more about Meg at Executive Career Brand, and by viewing her LinkedIn profile and following her on Twitter.

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What is a Personal Brand?

Your personal brand is how other people perceive you. To make sure your self perception mirrors others’ perceptions of you, it’s important to articulate your unique value in a compelling, genuine, consistent and visible way.

Your personal brand is held in the minds of others: it is how people feel about what do you do, why do you do it, who you do it for, why you’re different. It is your single most powerful tool in attaining career success. Your personal brand should make it clear that you are THE person to go to for a specific set of people with a specific problem. Defining and communicating your personal brand applies many principles of corporate branding to you as an individual. It establishes you as the “go-to person” in your field.

The goal of developing your personal brand is to differentiate yourself from the competition, and to attract ideal opportunities that put your abilities to work in a way that gives you meaning. It is the best way to manage your career today because it makes you irreplaceable to a particular audience.

Personal branding is a journey towards a happier and more successful life that emerges from your search for your identity. It powerfully and clearly states what you want based on your values, vision and strengths. It promotes you based on who you are, what you stand for, what makes you unique, and what your purpose is. It is NOT creating and marketing a made up image – that’s the exact opposite of personal branding. Personal branding is 100% authentically YOU.

In a nutshell, your personal brand communicates:

1. Who do you serve? What group of people is your audience?
2. What do you do best?
3. Why do you do what you do? What motivates you and gives you meaning?
4. How are you different from your peers? What makes you the only choice?

How Do You Develop Your Personal Brand?

Personal branding begins with some soul-searching to ensure your brand is genuine and authentic. The first step is to identify what gives you fulfillment in life. What drives you? What are you passionate about? What kinds of activities give you meaning? What do you love to do? These questions help articulate the “what drives you,” or “why” part of your personal brand. It reveals your intentions genuinely and clearly. When people know the source of your career energy, they feel better about putting you in charge of their needs.

Next, identify what you do best. How do your passions intersect with your skills? What are you great at? What could you do all day without getting bored? What abilities do you have that consistently impress other people? These questions help articulate the “what you do” part of your personal brand. This is the need that you solve, and the reason that employers will pay you (or why clients/customers will refer you to their friends) to solve their problems.

Next, identify what makes you different from others in your field by examining your values. Do certain values drive your work ethic, such as beauty, integrity, humor, creativity or quality? Examining your values helps articulate the “what makes you different” part of your personal brand. Your values play a large role in differentiating you from your competition and provide a reason to choose you over your peers. When your values resonate with a potential employer or client, you will connect on a deeper level.

Next, identify your audience. What kind of people do you love working with? Do you prefer young children to adults, environmentally conscious people, small business owners, musicians, or the developmentally disabled? These questions help identify the “who you serve,” or audience portion of your personal brand. Personal branding is all about becoming the best at something for a certain group of people. Who will those people be?

Next, put these answers together in a compelling and genuine way. Now that you’ve done some soul-searching and laid the foundation of your brand, it’s time to show people why you’re the answer to their problems. Work on developing a polished way to talk about yourself that attracts the kinds of opportunities that bring you meaningful work. This will unify the multiple independent aspects of your brand into one clear, compelling and cohesive statement. (A future blog post will specifically address how to bring your brand together and communicate it in a compelling way, resulting in your personal brand message).

Integrate your personal brand into all aspects of your career. Your resume (here are some personal resume tips based on my hiring experience), your bio, cover letter, web presence, interview stories, business card and email signature should all reflect the values and language used in your personal brand message. This builds brand awareness with everyone you come into contact with and increases the likelihood that people come to you with opportunities related to your brand.

Create a home online for your personal brand. People immediately go to Google for a reference check, whether they just met you at a networking event or want to hire you. That means you need to establish a web presence for your brand. Your web presence should revolve around your personal website, which should ideally be www.[yourname].com. Your website acts as the online hub for your brand. It is where people searching for you in Google will get a true taste of you who are, where readers of your business card, email signature, social network profile, etc. will go to find out more about you. It is your chance to wow and emotionally connect viewers your brand. It is your first and most important impression, and your best chance to win over new visitors from the get-go.

Increase your rank in Google results when your named is searched. The technical term for this step is Search Engine Optimization. Choose the name you want to be found under online, learn how to increase the position of your site in Google search results, then make it easy to find you online and increase your visibility on the web.

Consistently communicate your personal brand through multiple channels. You should be posting comments on blogs, submitting tips on forums, answering questions on Q&A databases, writing book reviews, adding value to wiki articles, participating in social networks and posting original content (articles or media) related to your field. Go to conferences and events related to your area of expertise, meet people will similar passions and work on projects that excite you. These actions develop your brand’s presence within your niche, and demonstrate your passion and active participation in your field.

Establish credibility within your area of expertise online. The best way to gain credibility online is to create on-brand content related to your field. Starting a blog, contributing to other blogs or writing web articles/e-books/newsletters useful to members of your niche are excellent ways to establish yourself as a thought leader in your area of expertise. Offline, start a business, write a book, join professional organizations, take courses and get certified in areas that will increase the influence of your opinion.

Manage Your Personal Brand Online at Brand-Yourself.com

Sound like a lot of work? Actually, it’s a lot of fun. And we’ve built a platform for you to manage your entire personal brand online from one central hub. Create your Brand-Yourself account today and see how our tools can help you build, optimize and promote a remarkable web presence.

Author: Pete Kistler

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